SPEAKERS (2000 C)
You can use your personal laptop or a computer that will be made available. There will be a lectern on the stage from which you can operate your computer. There are HDMI outputs to connect your computer to the projector (don’t forget your HDMI adaptor if you want to use your computer). The projector and screen are in 16: 9 format.
A microphone will be provided.
If you want to use the computer, consider having your presentation on a USB key.
On your arrival or during breaks (depending on the time of your presentation) you can transfer your presentation to the control room computer. One person at the Convention Center is assigned to the audiovisual sector. If in doubt, ask Cécile Baldy, CTRN coordinator.
POSTER PRESENTATIONS (2000 D)
Boards are 80 inches high by 80 inches wide (double-sided). The display is done with “Velcro” which will be provided to you on site.
There will be two poster sessions: Block 1 (11:50 to 12:35) and Block 2 (1:15 to 2:00 p.m.). Each student only presents at one or the other of these periods. Each poster presentation will be evaluated by two reviewers. Typically, presentations last 3 to 5 minutes. Presenters should make sure to be present in front of their poster during their assigned session. The day will end with the presentation of prizes to the students who presented the best posters.
The abstracts of the scientific posters can be viewed on the Day’s web page under the “Abstracts” tab. A “poster ID” next to the abstracts indicates the poster number and therefore the session at which the poster will be presented (Block 1 or Block 2).
You can place your scientific posters in the room provided for this purpose between 7:30 a.m. and 8:30 a.m. Official reception is between 8:00 a.m. and 8:30 a.m.
You will need to collect your poster before 2:30.
LANGUAGE OF PRESENTATIONS
The language of presentation is at your discretion. Some will make their presentation in French and others in English. For speakers, it is possible to present in French while keeping your slides in English.
KIOSKS (2000 D)
The booths will be placed in the same room as the scientific posters.
A 2 foot x 6 foot skirted table, 2 chairs and electricity (1 120 V 15 A socket) will be made available to you.
Free wireless Internet service is available throughout the Convention Center.
PARKING AND PUBLIC TRANSPORT
The Center is located near many underground parking spaces located at Place Québec (accessible by rue Saint-Joachim), at the Marie-Guyart complex, at Place Haute-Ville (under the Delta Québec hotel) and, finally, at the D’Youville parking lot (place D’Youville). All of these spaces are connected by interior corridors for convenience. They are in operation 24 hours a day, 7 days a week.
During the week (during the day), it is strongly recommended to consider the use of sustainable transport (carpooling, public transport, Parc-O-Bus) due to the intense activities in the area and some repair work. For more information, please visit the Quebec City Convention Center website.
Parking is prohibited at all times on Promenade Desjardins (private entrance located between the Québec City Convention Center and the Hilton Québec hotel).
NEED MORE INFORMATION?
For all logistical questions regarding the event, contact Cécile Baldy: email@example.com